What information do we collect?
This includes all the details you provide within our portal. It includes names and full contact details for the individual or business that created the account. This is necessary for providing you with our services
Our internal systems log all communications to and from us to allow us to provide a better service to our customers and deal with enquiries and faults in an effective and prioritised manner
Transaction history of payments made are retained for our accounting purposes.
When do we collect information?
We collect information from you when you; use our services, register on our site, signup to our services, place an order, subscribe to a newsletter, fill out a form, use live chat, open a support ticket or enter information on our site.
How do we use your information?
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
To use our services, some of your information must be provided to our suppliers to provision the service.
To improve the services that we offer, we like to understand how users are utilising the services.
To allow us to better service you in responding to your customer service requests.
Unique Office Systems and it’s suppliers take reasonable steps to ensure maximum security and prevent abuse, spam and fraud.
Service announcements and administrative emails are sent to the email addresses provided on your account to ensure you are aware of any important changes to the services we offer, to update you on your service and product orders or to alert you of any limits you are nearing. As such, you cannot opt-out of these email messages as they are considered part of the service.
If the authorised account holder chooses to deactivate the account. The data will be archived for no more than 15 years.
All card payment data and bank details are processed by third party payment providers such as Stripe and GoCardless who are PCI-DSS regulated. No sensitive information is stored within our internal systems.
This includes but is not limited to: emails, call-recordings, CDRs, webchats, Fax transmissions and post. The data may be kept for no more than 15 years.
How do we protect your information?
We do not use vulnerability scanning and/or scanning to PCI standards.
An external PCI compliant payment gateway handles all card transactions.
We use regular Malware Scanning.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.
We implement a variety of security measures when a user places an order, enters, submits, or accesses their information to maintain the safety of your personal information.
All transactions are processed through a gateway provider and are not stored or processed on our servers.
Do we use ‘cookies’?
Help remember and process the items in the shopping cart.
Understand and save user’s preferences for future visits.
Keep track of advertisements.
Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.
If you turn cookies off it will turn off some of the features of the site.
Do we disclose the information we collect to Third-Parties?
Some of your information is transferred to suppliers’ systems to allow us to provide you with services from third parties and to allow us to have purchased products sent directly to your address.
Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
We collect your email address in order to:
Send information, respond to inquiries, and/or other requests or questions
Process orders and to send information and updates pertaining to orders.
Send you additional information related to your product and/or service
Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.
If at any time you would like to unsubscribe from receiving future emails follow the instructions at the bottom of each email and we will promptly remove you from ALL marketing correspondence.
Some email communications we will be unable to unsubscribe you from as they are part of the services provisioned to your account.
0333 234 0197
Changes to this Policy
We will provide advanced notice and/or obtain your consent should any of the changes be significant.